Financial Horizons is looking for an Office Administrator at its Kitchener National Office to help out with reception stuff, mailroom operations, document processing, and a bunch of administrative tasks. You’ll also be the point of contact for clients and advisors ,so customer service is a big part of the day, while you manage high-volume scanning, digitizing, filing, and keeping documents properly organized.
This is a 12-month temporary, full-time position. The successful candidate is expected to work onsite five days a week, which means you’re really in it, day by day. It best fits someone who is detail oriented, comfortable juggling several things at once, and able to communicate clearly in a busy office environment, like, consistently.
Employer Details
Company Name: Financial Horizons
Location: Kitchener, Ontario, Canada
Salary: $36,900 – $49,800 per year
Job Type: Temporary Full-Time – 12-Month Contract
Start Date: As soon as possible
Benefits:
Share ownership program, Additional investment options, Employee recognition programs, Employee discounts, Employee Resource Groups (ERGs), Mentorship programs, Social clubs and events.
Job Description
- Support reception for guests, carriers , advisors, and other visitors.
- Provide customer service through phone calls, email, and in person conversations.
- Manage centralized email communication and distribution.
- Help with incoming and outgoing mailroom activities.
- Keep advisor information organized, along with transaction documents.
- Scan, digitize, upload, and arrange large quantities of documentation.
Responsibilities
- Greet and assist visitors , carrier representatives, and advisors.
- Handle mail preparation, distribution, filing, and overall organization.
- Process documents accurately using scanning and digitization.
- Upload documents to shared folders, and make sure they’re in the right branch folder too.
- Check advisor information in back-office systems when needed.
Requirements
- French comprehension, including reading and writing in French, is required.
- Strong customer service and communication skills.
- Solid organization skills.
- A solid time-management needed, not just “sort of” good.
How to Apply?
All candidates are asked to read through the details and apply for the position. Please click the Apply link below and take a moment to learn more.